Make sure you claim back the expenses that you charge your customer

A very easy way of paying slightly more tax than you need to is if you run a business that charges your customers expenses.

These expenses could be anything from travel, stationery, hotel bills etc.  You agree with your customer that you will re-charge these and you remember to invoice them.  So far, so good.

However, you then have to remember to include these recharges in your overall expenses in your accounts.  If you include them on the sales and include them in the expenses.  The overall tax effect is zero.

But if you include them in the sales and not on the expenses, the recharges will just count as normal sales, this will artifically increase your profit and you will therefore pay too tax on this.

So if you do recharge your customers, make sure that you include the recharges in your expenses to avoid paying the extra tax. (54)

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Accounts, Tax ,

Dealing with HM Revenue & Customs yourself can damage your health

Dealing with HM Revenue & Customs is something that we do for all our clients.  Whether a client is a small business or a large business, speaking to HM Revenue & Customs should always be done by us.

The main reasons for this is that a) it saves the client time (we have an accountants hotline) and b) it means that we can deal with any query/issue quickly and the client doesn’t need to worry about it.

There is now a third reason which I discovered over the weekend in an article in the Times – going through HM Revenue & Customs helplines is, apparently, the equivalent of “Dante’s circles of Hell”.

A guy called Nigel Clarke, an IT manager, has spent 7 years making 12,000 calls to centres to produce a guide on call centre short cuts.  He says that HM Revenue & Customs is one of the worst offenders and that it can take up to 6 minutes to get through.

As one of Britain’s busiest call centres, HM Revenue & Customs, receive 79 million calls per year or a potential 4.3 million working hours just navigating menus.

So to improve your health – make sure that we do this for you.

If you aren’t a client, here is a snippet from Nigel’s very useful guide:

HMRC (0845 3000 627)
Income tax inquiries for individuals
Usually takes 4 minutes 35 seconds, with 74 menus over 6 levels.
Dial short-cut: 1-Hold-1-3-2-2

To see more of Nigel’s work, go to:
www.pleasepress1.com (60)

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Tax ,

Dial 999 for tax and accountancy emergencies….

Its always struck me as strange that the accountancy industry (like most financial professional professions) close at 5.30pm.

What do you do when you really need to speak to an accountant and it is after 5.30pm?

Until now, nothing.

Until now…..

Since I have introduced a radical new way of helping our clients….(drum roll)…..

Today we are introducing our

“Tax and Accountancy emergency hotline”.  24/7, 365 days a year – you can speak to an accountant.

If its 3am and you are worried about a tax bill, a letter from HM Revenue & Customs or just can’t work out how you are going to pay your wages – we are here to help.

There is one catch though.

You have to be a client of Russell Smith Chartered Accountants.  This number is only available to clients of Russell Smith.

If you are reading this and you are client, please email me at russell@rsaccountancy to obtain your secret emergency hotline number.

Never again will you have a sleepless night due to a tax or aco (60)

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Accounts, Business, Tax ,

Margaret Thatcher, Alex Ferguson and leadership

An interesting comment tonight on my favourite (only) television program – ‘This week in politics’

Michael Portfolio was remembering how he had to be fully prepared and briefed on all the details before he met with Margaret Thatcher.  He said how much this kept him on his toes such was the fear that he would be exposed as a fraud and not up to the intellectual benchmark of the Prime Minister.

He also said that he didn’t fear John Major half as much and consequently didn’t prepare as much and therefore was not as good a politician.

Much has been written about Alex Ferguson this week but he clearly caused the same amount of fear in his players (often multi-millionaires themselves) and again, had a standard of skill and behaviour on and off the football field that he wouldn’t compromise.

Unsurprisingly, from these strong leaders, results were achieved and their will was carried out.

In any kind of organisation but especially business a lack of leadership could be the one thing holding you back from achieving the profits you desire.  Leadership skills often have to be learned by business owners and don’t come with the manual of how to do the ‘business-owner’ job but as any business grows, it is this skill, above all others, that is essential to high profits and continued, sustained growth. (75)

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Business, Directors, Entrepreneur

How to get a ‘time to pay’ payment plan with HM Revenue & Customs

In 2008, the government introduced the ‘time to pay’ scheme.  This was to enable businesses to receive a payment plan on outstanding PAYE/NI or VAT.  It was implemented to ease the early effects of the recession.

It was a huge success and many businesses applied for payment plans.  They did so because they were generally struggling to pay.  Also, many businesses did so because it was cheap debt (the interest rate being far lower than a bank loan for example).

After seeing the number of applications to the scheme, the government reined in the applications.  Businesses, who previously had relied on receiving a payment plan now were refused and it become increasingly difficult to get them.

If you are in this position and you need to receive some flexibility on payments to HM Revenue & Customs, here are some tips:

1. As a general rule, if you are struggling to pay creditors, the first thing to do is to talk to them.  So if the creditor is HMRC then do communicate to them
2. It is always better for your accountant to speak to them.  All our services include – dealing with HM Revenue & Customs – we never want our clients to speak to them.
3. Know your numbers - know exactly what tax (VAT, corporation tax, income tax, PAYE/NI) is outstanding and how much (it may not be all outstanding)
4. HMRC will often ask if you have tried to get finance elsewhere (not just banks, but family friends and your own pocket) – have a good answer for this
5. In most cases, they do ask for numbers – profit and loss budgets, cash flow forecasts – so make sure the accountant has this in hand

If you are struggling to pay HM Revenue & Customs and need to negotiate a time to pay scheme, do speak to me on russell@rsaccountancy.co.uk.  On current records, we have a 100% success rate on obtaining payment plans which dates back to 2008. (60)

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Accounts, Business, Planning ,

Is all accounting software going online?

Last July, I blogged about the different accountancy packages out there…..

http://www.rsaccountancy.co.uk/blog/which-accountancy-package-should-you-use-in-your-business/

Since then, I’ve had a real surge of interest in the online package – Xero.  There are others, as you’ll see from my blog post, but Xero is the one that most people are talking about.

We have quite a few clients now on Xero and there are some features on it that really are great, like the bank reconciliation part (where you import bank statements), checking and raising sales invoices and then emailing to clients on your iphone is also pretty cool.  Some of our creative clients really love it and like the other online packages, it enables us to dip into the numbers and help clients easier.

Up to now, for many small businesses (especially start ups) we have to persuade them to stop using SAGE (a great package if you are an accountant, not so much if you are anybody else).  Online packages like Xero provide a great alternative.

Except now we have SAGE One.  The SAGE answer to the glut of online packages.

I haven’t used it yet, if anybody out there has – get in touch, I’d love to hear how it compares to the others – russell@rsaccountancy.co.uk

By the way, not only is all accounting software seemingly going online, all software full-stop is going online as well……which is a great thing, more on this on a future blog. (81)

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Accounts , ,

I thought everybody loved Apple but apparently not…….

I’ve recorded a special message today on our YouTube channel.

You can see it here…..

http://www.youtube.com/RussellSmithtips

 

So, I’m now getting calls from clients saying that they don’t want the Apple ipad 3 with retina display.  They’d rather have the Samsung Tab2 tablet which is the second prize.

No problem.  Get your tax return info in by 31 May 2013 and your name goes in to the draw for the Apple Ipad 3, Samsung Tab (82)

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Tax

Get your tax return in, get an Apple Ipad 3 (with retina display!)

Competition alert!

This year, for all our clients, if you send us your personal tax return information by 31 May 2013, you will be entered into a prize draw with 3 very special prizes……

Third prize…

£75 of high street vouchers (yes!)

Second prize:

Samsung Galaxy Tab2 (yessss!)

and for our first prize:

Apple ipad 3 with retina display (yessssssssssssssssssssssssss!)

If you are struggling with what information to send us – email me at russell@rsaccountancy.co.uk

You have 31 days from now

  (94)

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Accounts, Tax

There’s a secret number in your business that could lead to massive profits

As you would imagine, I am mad for Key Performance Indicators (KPIs).

I love nothing more than digesting a sheet of business KPIs to see the trends and predict the future.  You can drown in this kind of stuff but generally I am a fan of more information than less.

However, if you are serious about growing your business then it is possible to distill your business into 3 main numbers – profit, cash and sales.  3 numbers is better than no numbers and if you can report it, a step up from 30 numbers, but I’ve since learnt something that shook me to the core.

I learnt that there is 1 number that if you focused on it, you would see a massive rise in profits.  What else can I tell you about this number?  Not much really, probably only 2 things:

1) You are almost certainly not tracking the number and may not even know it exists
2) I reckon I could figure out the number within 60 minutes of reviewing your financial information and interviewing you about your business

If you’d like to find out more about your 1 secret number – email me at russell@rsaccountancy.co.uk (75)

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Accounts, Business, KPIs ,

How to get the house of your dreams – a 4 step plan…..

Most clients want their accountants to save them tax.  That’s fine, that’s what we are here for, it’s in our DNA, we are born to help you save tax.

A way of saving tax is to report your profits as low as possible.  Within the accounting guidelines there are lots of ways of reducing profits and therefore reducing tax.  As said, all fine, that’s what we do.

Except, when a client DOESN’T want to reduce their profits, they want their profits to be as high as possible.  There’s two main reasons why a client would need this:

1. They are raising finance
2. They want a mortgage

I’d like to talk about the mortgage.

You’ve read the papers, getting a mortgage is not as easy as getting a 125% Northern Rock mortgage a few years ago.  It can be difficult, firstly, you need a good mortgage advisor (if you need one contact me on russell@rsaccountancy.co.uk).  Secondly, your accountant needs to know – AS EARLY AS POSSIBLE!

The mortgage provider will look at your company income and if your accountant has been dutifully reducing profits and thereby reducing tax, you may be surprised when the mortgage provider does not offer what you need.

These days, a mortgage provider could either base it on the company profits or your personal income.  Again, if your company profits are high but you don’t take anything out then your personal income could be low.  If they look at personal income – again, you could be scuppered.

So, here’s a 4 step plan to getting the house of your dreams:

1. Work out when you want to buy the property
2. Work out the mortgage you need
3. Ensure that your personal or company or both reflect a level of profitability that will enable you get the mortgage you need
4. Get a mortgage that is based on the highest income, personal and company

Its a massive area and mortgage providers are very tricky to deal with these days - if you need any more help – call me on 0113 394 4616 (111)

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Accounts, Business, Financial Mastery ,